Indian American Urological Association Constitution and Bylaws
Amended: May 2008
PREAMBLE
BE IT RESOLVED THAT A NON-PROFIT ORGANIZATION BE FORMED TO MAINTAIN THE IDENTITY OF UROLOGISTS OF INDIAN ORIGIN PRACTICING IN THE UNITED STATES OF AMERICA AND CANADA, THAT A FORUM BE PROVIDED FOR MEETING, SHARING AND FOSTERING PROFESSIONAL AND CULTURAL ADVANCEMENT; AND ACCOMMODATE YOUNGER GENERATION UROLOGISTS OF INDIAN DESCENT.
THE NAME OF THE ORGANIZATION SHALL BE THE INDIAN AMERICAN UROLOGICAL ASSOCIATION, INCORPORATED. THE ORGANIZATION SHALL BE NON-PROFIT AND INCORPORATED IN THE DISTRICT OF COLUMBIA.
SECTION 1. TO CONDUCT EDUCATIONAL LECTURES AND SEMINARS RELATING TO THE MEDICAL FIELD OF UROLOGY FOR MEMBERS OF THIS ORGANIZATION.
SECTION 2. TO PROMOTE CLOSE RELATIONSHIP AND COMMUNICATION AMONG THE MEMBERS THROUGH CULTURAL AND SOCIAL GATHERINGS BESIDES
SECTION 3. TO ACT AS A CENTRAL FORUM FOR THE UROLOGISTS OF INDIAN ORIGIN IN NORTH AMERICA AND TO MAINTAIN A CLOSE LIAISON AND TO FACILITATE EXCHANGE OF INFORMATION WITH OTHER UROLOGICAL SOCIETIES OF NORTH AMERICA, WHEREBY INFORMATION OF COMMON INTEREST AMONG MEMBERS CAN BE SHARED.
SECTION 4 TO MAINTAIN A LIAISON AND COMMUNICATION WITH THE INDIAN ASSOCIATIONS OF OTHER MEDICAL SPECIALTIES AND CULTURAL ORGANIZATIONS IN NORTH AMERICA.
SECTION 5.TO COMMUNICATE AND EXCHANGE INFORMATION AND ENCOURAGE INTERDISCIPLINARY COOPERATION WITH THE UROLOGICAL SOCIETY OF INDIA, OTHER MEDICAL ASSOCIATIONS OF INDIA AND ABROAD.
SECTION 1. CLASSIFICATION OF MEMBERS. (A) ACTIVE MEMBER: ANY LICENSED PHYSICIAN OF INDIAN ORIGIN WHO IS RESIDING AND PRACTICING UROLOGY IN NORTH AMERICA IS ELIGIBLE FOR ACTIVE MEMBERSHIP. ACTIVE MEMBER DUES ARE $100 PER YEAR. (B) LIFE MEMBER: ANY ACTIVE MEMBER IN GOOD STANDING MAY BECOME A LIFE MEMBER BY PAYING A ONE-TIME FEE OF $500. (C) CANDIDATE (ASSOCIATE) MEMBERSHIP: RESIDENTS, FELLOWS, AND MEDICAL STUDENTS IN UROLOGY TRAINING ARE INCLUDED IN THIS CATEGORY. ANNUAL DUES WILL BE WAIVED (D) CORRESPONDING (INTERNATIONAL) MEMBERSHIP: PHYSICIANS AND OTHER SCIENTISTS WHO RESIDE OUTSIDE OF THE UNITED STATES AND CANADA, AND WHO DEVOTE AT LEAST 75% OF THEIR TOTAL PROFESSIONAL ACTIVITIES TO THE FIELD OF UROLOGY. ONLY A LIFETIME MEMBERSHIP OF $100 IS OFFERED FOR THIS CATEGORY. (E) SENIOR MEMBER: MEMBERS WHO HAVE REACHED 65 YEARS OF AGE OR RETIRED FROM ACTIVE PRACTICE OR DISABLED. ANNUAL DUES ARE WAIVED (F) AFFILIATE (SCIENTIFIC) MEMBERSHIP: A. BASIC SCIENTISTS WHO HAVE THEIR PRIMARY RESEARCH EFFORT IN THE FIELD OF UROLOGY AND/OR SPEND 75% OF THEIR WORKING TIME IN UROLOGY RELATED ENDEAVORS. B. NON-UROLOGISTS WHO HAVE CONTRIBUTED SIGNIFIGANTLY TO THE SPECIALTY OF UROLOGY. ANNUAL DUES ARE $25.
SECTION 2.APPLICATION FOR MEMBERSHIP APPLICATION FOR MEMBERSHIP SHALL BE MADE IN WRITING ON A FORM PROVIDED BY THE ORGANIZATION. THE APPLICATION SHALL BE FORWARDED TO THE SECRETARY. THE APPLICATION SHALL BE REVIEWED BY THE MEMBERSHIP COMMITTEE AND RECOMMENDED FOR APPROVAL BY THE BOARD OF TRUSTEES.
SECTION 1.ELECTED OFFICERS ELECTED OFFICERS ARE: PRESIDENT, PRESIDENT-ELECT, SECRETARY, TREASURER AND ONE REPRESENTATIVE FROM EACH SECTION — MID-ATLANTIC, NEW ENGLAND, NEW YORK, NORTH CENTRAL, NORTHEASTERN, SOUTH CENTRAL, SOUTHEASTERN, WESTERN AND CANADA.
SECTION 2.QUALIFICATIONS (A) HE OR SHE MUST BE AN ACTIVE MEMBER. (B) HE OR SHE MUST BE A LICENSED PRACTITIONER OF UROLOGY IN NORTH AMERICA (C) THE PRESIDENT MUST HAVE HELD AN ELECTIVE OFFICE OF THE ORGANIZATION FOR AT LEAST ONE TERM.
SECTION 3. DUTIES OF OFFICERS (A) DUTIES OF THE PRESIDENT. THE PRESIDENT SHALL:
1. PRESIDE OVER MEETINGS, REGULAR AND SPECIAL. 2. APPOINT ALL CHAIRPERSONS OF THE COMMITTEES,AND APPOINT COMMITEES. SUBJECT TO THE APPROVAL BY THE BOARD OF TRUSTEES. 3. ACT AS A CHAIRPERSON FOR THE BOARD OF TRUSTEES. 4. SUBMIT TO THE BOARD OF TRUSTEES AT ITS FIRST MEETING OF THE YEAR, HIS/HER PLAN OF PROJECT OF THE ORGANIZATION FOR THE TERM. 5. BE A MEMBER OF THE NOMINATING COMMITTEE FOR HIS/HER TERM. 6. PERFORM SUCH DUTIES AS MAY BE IMPOSED ON HIM OR HER BY THE ORGANIZATION IN GENERAL AND THE BOARD OF TRUSTEES PERTAINING TO HIS OR HER OFFICE. 7. THE TERM OF THE PRESIDENT IS TWO YEARS.
(B) DUTIES OF THE PRESIDENT-ELECT 1. PERFORM ANY DUTIES ASSIGNED TO HIM OR HER BY THE PRESIDENT OR BY THE BOARD OF TRUSTEES. 2. BE A MEMBER OF THE BOARD OF TRUSTEES. 3. SERVE AS CHAIRPERSON OF THE NOMINATING COMMITTEE.
(C) DUTIES OF THE SECRETARY 1. KEEP ACCURATE MINUTES OF ALL MEETINGS. 2. MAINTAIN AN OFFICIAL AND UPDATED LIST OF ALL MEMBERS OF THE ORGANIZATION IN COORDINATION WITH THE MEMBERSHIP COMMITTEE. 3. BE RESPONSIBLE FOR ISSUING AN AGENDA OF ALL REGULAR AND SPEICAL MEETINGS. 4. KEEP A COPY OF ALL OFFICIAL CORRESPONDENCE OF AND TO THE ORGANIZATION, INCLUDING NEWSLETTERS AND PROGRAM BROCHURES FOR THE ARCHIVES OF THE ORGANIZATION. 5. KEEP AN ATTENDANCE RECORD OF ALL MEETINGS OF THE ORGANIZATION. 6. BE CUSTODIAN OF REPORTS SUBMITTED BY COMMITTEE CHAIRPERSONS. 7. BE CUSTODIAN OF THE ORGANIZATION’S CONSTITUTION AND BY-LAWS AMENDMENTS. 8. NOTIFY COMMITTEE MEMBERS OF THEIR APPOINTMENT AND THE DUTIES THEY ARE TO PERFORM. 9. ADVISE PERSONS CONCERNED OF ACTIONS AFFECTING THEM THAT ARE TAKEN BY THE ORGANIZATION. 10. ADVISE EACH APPLICANT FOR MEMBERSHIP, IN WRITING, OF THE ACTION TAKEN ON HIS OR HER APPLICATION. 11. PERFORM SUCH DUTIES AS MAY BE ASSIGNED BY THE BOARD OF TRUSTEES OR THE PRESIDENT. 12. BE A MEMBER OF THE BOARD OF TRUSTEES. 13. BE RESPONSIBLE FOR TRANSFERRING ALL RECORDS OF THE ORGANIZATION AT THE FIRST MEETING OF THE YEAR OF THE BOARD OF TRUSTEES TO THE INCOMING SECRETARY.
(D) DUTIES OF THE TREASURER.
THE TREASURER SHALL:
1. BE RESPONSIBLE FOR ISSUING THE NOTICE AND COLLECTION OF ANNUAL DUES. 2. KEEP AN ACCURATE ACCOUNTING RECORD OF ALL BUSINESS TRANSACTIONS OF THE ORGANIZATION, KEEPING ALL RECEIPTS, DISBURSEMENTS AND RECORDS OF ASSETS AND LIABILITIES OF THE ORGANIZATION. 3. BE RESPONSIBLE FOR PAYING BILLS OF THE ORGANIZATION ON TIME. 4. BE CUSTODIAN OF ALL MONEY AND CHECKS RECEIVED AND SUBMIT AN ACCOUNTING SLIP TO THE PRESIDENT FOR AUDITING BEFORE DEPOSITING IN THE LOCAL BANK. 5. PREPARE A FINANCIAL STATEMENT AT THE END OF THE YEAR TO BE PRESENTED AT THE LAST GENERAL MEETING OF THE YEAR AND PRINTED IN THE NEWSLETTER. 6. BE RESPONSIBLE FOR OBTAINING AN OFFICIAL AUDIT BY A CERTIFIED PUBLIC ACCOUNTANT OF THE FINANCES OF THE ORGANIZATION. 7. TRANSFER ALL BOOKS, ACCOUNTS AND CHECKS TO THE INCOMING TREASURER OF THE ORGANIZATION. 8. BE A CUSTODIAN OF THE PROPERTIES OF THE ORGANIZATION AND BE RESPONSIBLE FOR TRANSFER OF PROPERTIES AND ALL TRANSFERS LOGGED IN AN OFFICIAL BOOK AT THE END OF HIS OR HER TERM. 9. TO PERFORM SUCH OTHER DUTIES AS ASSIGNED TO HIM OR HER BY THE BOARD OF TRUSTEES. 10. BE A MEMBER OF THE BOARD OF TRUSTEES.
(E) DUTIES OF THE SECTION REPRESENTATIVES
THE SECTION REPRESENTATIVES SHALL: 1. BE RESPONSIBLE FOR COMMUNICATING WITH THE BOARD OF TRUSTEES AND THE MEMBERS IN THEIR SECTION. 2. BE A MEMBER OF THE EXECUTIVE COMMITTEE. 3. HAVE LIAISON WITH THE OTHER INDIAN MEDICAL ASSOCIATIONS AND INDIAN SOCIETIES IN THEIR SECTION. 4. BE RESPONSIBLE FOR ASSESSING WAYS AND MEANS OF CARRYING OUT EDUCATIONAL, CHARITABLE, SOCIAL AND PROFESSIONAL AFFAIRS OF THE ORGANIZATION. 5. TO PERFORM SUCH DUTIES AS ASSIGNED TO HIM OR HER BY THE PRESIDENT AND BOARD OF TRUSTEES. 6. SECTIONAL REPRESENTATIVES CAN AT THEIR DISCRETION WITH THE APPROVAL OF THE BOARD OF TRUSTEES CAN ARRANGE REGIONAL MEETINGS AND CME PROGRAMS.
SECTION 1. REGULAR MEETINGSTHE ORGANIZATION SHALL HOLD A GENERAL BODY MEETING OF ALL MEMBERS AT THE VENUE OF THE AUA ANNUAL MEETING.
SECTION 2. SPECIAL MEETINGSSPECIAL MEETINGS MAY BE CALLED OF THE MEMBERSHIP FOR AN URGENT MATTER ON RECOMMENDATION OF THE PRESIDENT WITH THE APPROVAL OF THE BOARD OF TRUSTEES.
SECTION 3. NOTICE OF MEETING AND AGENDANOTICE OF THE VENUE AND AGENDA OF THE MEETING WILL BE CIRCULATED AT LEAST FOUR WEEKS IN ADVANCE BY THE SECRETARY.
SECTION 4. QUORUMFOR GENERAL BODY MEETING: ONE-THIRD OF THE CURRENT MEMBERSHIP OF THE ORGANIZATION WITH HALF OF THE ELECTIVE OFFICERS CONSTITUTE A QUORUM; WHO ARE PRESENT AT ANY PART OF THE MEETING. QUORUM FOR ALL OTHER MEETINGS IS ACCEPTED AS 50 PERCENT OF THE OFFICERS.
SECTION 5. CONDUCT AND PROCEDURE OF THE MEETINGCONDUCT OF THE MEETING AND PARLIAMENTARY PROCEDURE SHALL BE IN ACCORDANCE WITH ROBERT’S RULES OF ORDER, UNLESS GOVERNED BY THE CONSTITUTION AND BY-LAWS OF THE ORGANIZATION. ANY ACTION TAKEN OR ATTEMPTED BY THE ORGANIZATION IN CONFLICT WITH THE PROVISIONS OF THE ORGANIZATION’S CONSTITUTION AND BY-LAWS AND ITS AMENDMENTS SHALL BE INVALIDATED AND CONSIDERED A NON-OFFICIAL ACT.
SECTION 6. THE ORDER OF BUSINESSTHE FOLLOWING SHALL BE THE ORDER OF BUSINESS IN A GENERAL MEETING: 1. CALL TO ORDER. 2. INTRODUCTION OF NEW MEMBERS AND GUESTS. 3. READING OF MINUTES OF THE PREVIOUS MEETING. 4. REPORT OF THE BOARD OF TRUSTEES, PRESIDENT, PRESIDENT-ELECT, SECRETARY, TREASURER. 5. REPORT OF STANDING COMMITTEE. 6. UNFINISHED BUSINESS. 7. NEW BUSINESS. 8. ELECTION OF OFFICERS. 9. VOTE OF MEMBERS.
SECTION 1. COMPOSITION. (A) THREE IMMEDIATE PAST PRESIDENTS AND THREE MEMBERS AT LARGE WILL BE ADDED TO PRESIDENT, PRESIDENT-ELECT, SECRETARY, AND TREASURER TO CONSTITUTE AS THE BOARD OF TRUSTEES. (B) THE BOARD OF TRUSTEES SHALL MEET AT LEAST TWICE EVERY YEAR, THE FIRST MEETING USUALLY PRIOR TO THE GENERAL BODY MEETING AT THE VENUE OF THE ANNUAL AUA MEETING AND ANOTHER IN THE FORM OF CONFERENCE CALL OR ACTUAL MEETING. (C) THE BOARD OF TRUSTEES SHALL HAVE CHARGE OF ALL FINANCIAL AFFAIRS OF THE ASSOCIATION INCLUDING THE SCHOLARSHIP FUNDS, OVERSEE THE FUNCTION OF THE EXECUTIVE COMMITTEE AND SHALL PERFORM THE DUTIES AS ARE PRESCRIBED BY LAWS GOVERNING THE DIRECTORS OF SUCH ORGANIZATIONS.
SECTION 2. VOTING RIGHTS ALL ACTIVE, DUE PAYING MEMBERS ARE ENTITLED TO VOTE.
SECTION 3. CONDUCT OF THE MEETING THE MEETING SHALL BE CONDUCTED ACCORDING TO PARLIAMENTARY PROCEDURES OF ROBERT’S RULES OF ORDER, UNLESS GOVERNED BY PROVISIONS OF THE ORGANIZATION’S CONSTITUTION AND BY-LAWS AND ITS AMENDMENTS. ANY ACTION TAKEN OR ATTEMPTED BY THE ORGANIZATION THAT ARE IN CONFLICT WITH THE PROVISIONS OF THE ORGANIZATION’S CONSTITUTION AND BY-LAWS AND AMENDMENTS SHALL BE INVALIDATED OR CONSIDERED A NON-OFFICIAL ACTION.
SECTION 4. DUTIES
(A) THE BOARD OF TRUSTEES SHALL: 1. CONDUCT PARLIAMENTARY BUSINESS OF THE ORGANZIATION, DISCUSS, ADVISE, AND APPROVE COMMITTEE REPORTS. 2. ACT AS OVERSEER ON THE CONDUCT OF DUTIES OF ALL OFFICERS AND COMMITTEES AND THEIR MEMBERS. 3. INITIATE ANNUAL PLAN FOR CARRYING OUT THE OBJECTIVES, INTERESTS AND POLICIES OF THE ORGANIZATION. 4. ORDER PAYMENT OF ALL LEGAL DEBTS OF THE ORGANIZATION AND AUTHORIZE ROUTINE REIMBURSEMENT. 5. RECEIVE A FINANCIAL REPORT OF THE EXPENSES AND INCOME AFTER EACH ACTIVITY FROM THE TREASURER. 6. AUDIT THE ANNUAL REPORT OF THE TREASURER OR SUPERVISE THE AUDITING BY A DESIGNATED COMMITTEE TO BE APPROVED BY A CERTIFIED PUBLIC ACCOUNTANT.
SECTION 1. COMPOSITION THE EXECUTIVE COMMITTEE SHALL CONSIST OF PRESIDENT, IMMEDIATE PAST PRESIDENT, SECRETARY, TREASURER, SECTIONAL REPRESENTATIVES AND CHAIRPERSONS OF STANDING COMMITTEES (1, 2, 3 & 4).
SECTION 2. FUNCTIONS OF THE EXECUTIVE COMMITTEE 1. ACTIVELY PARTICIPATE IN EVOLVING PLAN FOR FOSTERING NEW MEMBERSHIP AND MAINTAINING CURRENT MEMBERSHIP. 2. ADVISE AND ASSIST IN THE EXECUTION OF THE PRESENTED PROJECT OF THE PRESIDENT AND THE BOARD OF TRUSTEES FOR THE TERM. 3. RESPONSIBLE FOR ARRANGING NATIONAL AND REGIONAL MEETINGS. 4. REPORT TO THE BOARD OF TRUSTEES.
SECTION 3. THE EXECUTIVE COMMITTEE SHALL MEET ANNUALLY BEFORE THE GENERAL BODY MEETING AND WHENEVER CALLED, USUALLY IN THE FORM OF A TELEPHONE CONFERENCE CALL.
SECTION 1. TIME ELECTION OF OFFICERS SHALL BE HELD BI-ANNUALLY AT THE VENUE OF THE ANNUAL AUA MEETING.
SECTION 2. CONDUCT OF ELECTIONTHE NOMINATING COMMITTEE SHALL PRESENT THE “SLATE OF OFFICERS” (“SLATE”) FOUR WEEKS IN ADVANCE OF THE ANNUAL GENERAL BODY MEETING AND INVITE NOMINATIONS FOR CONTESTANTS VIA MAIL OR EMAIL. ANY CONTESTANT TO THE “SLATE” HAVE TO BE NOMINATED AND SECONDED BY ACTIVE MEMBER AND RECEIVED BY THE NOMINATING COMMITTEE CHAIR TWO WEEKS PRIOR TO THE ELECTIONS DATE. IF NOT THE SLATE OFFICER IS CONSIDERED UNOPPOSED.
ELECTIONS SHALL BE CONDUCTED BY SECRET BALLOT. A MAJORITY VOTE CAST BY THE ACTIVE, DUES PAYING MEMBERS SHALL BE NECESSARY TO ELECT AN OFFICER. THERE SHALL BE NO VOTE IN ABSENTEE.
SECTION 3. TERM OF OFFICE THE TERM OF THE OFFICER FOR ALL OFFICES SHALL BE TWO YEARS.
SECTION 4. THE PRESIDENT-ELECT SHALL AUTOMATICALLY BECOME PRESIDENT FOR THE INCOMING TERM OF TWO YEARS.
SECTION 5. IN THE EVENT OF A RESIGNATION, INCAPACITATION OR DEATH OF THE PRESIDENT MID-TERM, THE PRESIDENT-ELECT SHALL ASSUME OFFICE AS PRESIDENT. HE MAY THEN APPOINT AN INTERIM PRESIDENT-ELECT, WITH APPROVAL OF THE BOARD OF TRUSTEES. AT THE NEXT GENERAL BODY MEETING A REGULAR ELECTION WILL BE HELD TO ELECT THE PRESIDENT-ELECT IN ACCORDANCE WITH THE CONSTITUTION AND BY-LAWS. IN THE EVENT OF A RESIGNATION, INCAPACITATION OR DEATH OF THE SECRETARY OR TREASURER IN MID-TERM, THE PRESIDENT, IN CONSULTATION WITH THE CONSENT OF THE BOARD OF TRUSTEES, SHALL APPOINT AN INTERIM SECRETARY OR TREASURER AND AT THE NEXT GENERAL BODY MEETING A REGULAR ELECTION SHALL BE HELD TO ELECT THE SECRETARY OR TREASURER, ACCORDING TO THE CONSTITUTION AND BY-LAWS.
SECTION 6. ANY OFFICER APPOINTED ON AN INTERIM BASIS SHALL BE ELIGIBLE FOR ELECTION DURING A REGULAR ELECTION.
SECTION 1. ALL MATTERS OF DISCIPLINE CONCERNING MEMBERS SHALL BE PRESCRIBED BY THE BOARD OF TRUSTEES. SECTION 2. COMPLAINTS OR CHARGES AGAINST MEMBERS SHALL BE PRESENTED IN WRITING TO THE CHAIRMAN OF THE BOARD OF TRUSTEES AND MAY BE INITIATED BY ANY MEMBER OF THE ASSOCIATION.
SECTION 3. A) UPON THE REQUEST FROM THE BOARD OF TRUSTEES THE CHAIRMAN SHALL SECURE STATEMENTS IN WRITING FROM THE COMPLAINANT AND THE MEMBER PERTAINING TO THE MATTER IN QUESTION. B) THE CHAIRMAN OF THE BOARD OF TRUSTEES SHALL REQUEST THE MEMBER TO APPEAR BEFORE THE BOARD (OR BY TELECONFERENCE) DURING AN OFFICIAL SESSION TO ANSWER THE CHARGES BROUGHT AGAINST HIM. SUCH NOTIFICATION WITH THE SPECIFIC CHARGES SHALL BE IN WRITING AT LEAST FIFTEEN DAYS (15) PRIOR TO THE DATE OF THE MEETING AND SHALL BE SENT BY REGISTERED MAIL. C) IF THE ACCUSED MEMBER WISHES, HE MAY HAVE COUNSEL OF ONE OTHER MEMBER OF THE IAUA DURING THE HEARING. D) BY A MAJORITY VOTE THE BOARD OF TRUSTEES MAY REPRIMAND, SUSPEND, EXPEL OR DISCIPLINE ANY MEMBER OF THE ASSOCIATION FOR (1) VIOLATION OF THE ARTICLES OF INCORPORATION AND BY-LAWS, (2) UNETHICAL PROFESSIONAL CONDUCT, DISRUPTIVE CONDUCT OR (3) THE CONVICTION IN A COURT OF LAW OF A STATUTORY CRIME OR A CRIME EVINCING MORAL TURPITUDE.
SECTION 4. REINSTATEMENT THE REINSTATEMENT OF SUSPENDED MEMBERS OF GOOD STANDING SHALL BE DETERMINED BY THE BOARD OF TRUSTEES. EXPELLED MEMBERS CAN ONLY BE REINSTATED BY A THREE-FOURTHS VOTE OF THE BOARD OF TRUSTEES.
SECTION 1. PROCEDURE PROPOSITION TO AMEND OR REPEAL A SECTION OF THE CONSTITUTION AND BY-LAWS OF THE ORGANIZATION SHALL BE MADE IN WRITING. EACH PROPOSED AMENDMENT SHALL THEREUPON BE REFERRED SERIALLY TO THE COMMITTEE ON CONSTITUTION AND BY-LAWS, EXECUTIVE COMMITTEE AND BOARD OF TRUSTEES. A COPY OF THE PROPOSED AMENDMENT OR PROPOSAL TO REPEAL A SECTION OF THE CONSTITUTION OR BY-LAWS SHALL BE SENT TO ALL ACTIVE MEMBERS BY THE SECRETARY AS PART OF AN AGENDA IN THE NEXT GENERAL BODY MEETING OR AT A SPECIAL MEETING CALLED FOR THIS PURPOSE.
SECTION 2. VOTE OF APPROVAL A VOTE OF TWO-THIRDS CAST IN ITS FAVOR BY ACTIVE, DUES PAYING MEMBERS PRESENT IS REQUIRED TO APPROVE THE PROPOSED AMENDMENT OR REPEAL OF A SECTION OF THE CONSTITUTION AND BY-LAWS OF THE ORGANIZATION. THERE SHALL BE NO ABSENTEE VOTE.
SECTION 1. PROCEDURE IF, IN THE OPINION OF THE BOARD OF TRUSTEES, OR AT LEAST TEN ACTIVE MEMBERS, AN OFFICER OF THE ORGANIZATION OR A MEMBER OF THE BOARD OF TRUSTEES IS SUSPECTED OF BEING GUILTY OF MISCONDUCT OR A GROSS BREACH OF HIS OR HER OBLIGATIONS TO THE ORGANIZATION, SUCH A CHARGE WILL BE PRESENTED TO THE BOARD OF TRUSTEES. THE BOARD OF TRUSTEES SHALL THEN ORGANIZE A COMMITTEE WHICH SHALL INVESTIGATE CAREFULLY THE CASE TO INCLUDE HEARING THE DEFENSE OF THE ACCUSED. THE COMMITTEE WILL THEN SUBMIT ITS IMPARTIAL FINDINGS TO THE BOARD OF TRUSTEES WHICH SHALL DETERMINE THE VALIDITY OF THE COMMITTEE’S REPORT, THE STATEMENT OF FACTS, AS DEVELOPED FROM SUCH AN INVESTIGATION AND MAKE A DECISION. IN ORDER TO VOTE ON IMPEACHMENT OF AN OFFICER, IT SHALL THEN BE SENT TO ALL MEMBERS AS AN AGENDA IN THE SCHEDULE OF THE GENERAL OR A SPECIAL MEETING OR BY MAIL BALLOT.
SECTION 2. VOTE OF APPROVAL A QUORUM FOR IMPEACHMENT VOTE SHALL BE FIFTY PERCENT OF THE ACTIVE, DUES PAYING MEMBERS. TWO-THIRDS VOTE CAST IN ITS FAVOR SHALL CAUSE IMPEACHMENT OF THE OFFICER. THE BALLOT SHALL BE SECRET IN A MEETING OR BY MAIL.
THERE SHALL BE ESTABLISHED THE FOLLOWING STANDING COMMITTEES WITH A CHAIRPERSON APPOINTED BY THE PRESIDENT.
THE COMMITTEES SHALL BE:
SECTION 1. NOMINATING COMMITTEE THE NOMINATING COMMITTEE SHALL CONSIST OF THE PRESIDENT-ELECT (CHAIRPERSON), THE PRESIDENT AND THE IMMEDIATE PAST PRESIDENT.
THE COMMITTEE’S FUNCTION SHALL BE: 1. PREPARATION OF BALLOT AND PLACE AND TIME OF ELECTION. 2. VOTING AND COUNTING OF VOTES. 3. PROCLAMATION OF ANY CANDIDATES AFTER TALLY OF VOTES. 4. CUSTODIAN OF THE CAST OF VOTES FOR ONE YEAR OR UNTIL THE NEXT ELECTION.
SECTION 2. MEMBERSHIP COMMITTEE THIS COMMITTEE SHALL CONSIST OF A CHAIRPERSON WHO IS NOMINATED BY THE PRESIDENT AND TWO OR MORE OTHER ACTIVE MEMBERS NOMINATED BY THE CHAIRPERSON. THIS COMMITTEE SHALL PLAN FOR CANVASSING OF MEMBERSHIP. SECTION REPRESENTATIVES WILL ALSO BE ACTIVELY INVOLVED IN THE FUNCTIONING OF THIS COMMITTEE. THE COMMITTEE SHALL REVIEW ALL APPLICATIONS AND SUBMIT TO THE SECRETARY FOR THE APPROVAL OF THE BOARD OF TRUSTEES.
SECTION 3. SCIENTIFIC PROGRAM COMMITTEE THIS COMMITTEE CONSISTS OF THREE MEMBERS. THE CHAIRPERSON WILL BE NOMINATED BY THE PRESIDENT AND THE REMAINING TWO MEMBERS WILL BE NOMINATED BY THE CHAIRPERSON. THE COMMITTEE SHALL PREPARE AND ARRANGE THE SCIENTIFIC AND EDUCATIONAL PROGRAMS.
SECTION 4. FINANCE COMMITTEE THIS COMMITTEE CONSISTS OF THREE ACTIVE MEMBERS. THE CHAIRPERSON WILL BE NOMINATED BY THE PRESIDENT AND THE REMAINING TWO MEMBERS BY THE CHAIRPERSON. THIS COMMITTEE SHALL RECOMMEND TO THE BOARD REGARDING SCHOLARSHIP FUND ACTIVITIES.
SECTION 5. SOCIAL COMMITTEE THIS COMMITTEE SHALL PLAN AND ARRANGE THE SOCIAL, CHARITABLE FUNCTIONS OF THE ORGANIZATION. THE CHAIRPERSON WILL BE NOMINATED BY THE PRESIDENT AND THE REMAINING MEMBERS WILL BE NOMINATED BY THE CHAIRPERSON.
SECTION 6. AUXILIARY COMMITTEE THIS COMMITTEE OF THE HUSBANDS OR WIVES OF THE MEMBERS WILL BE FORMED UNDER THE PRESIDENTSHIP OF THE WIFE OF THE INCUMBENT PRESIDENT. THEIR FUNCTION WILL BE SOCIAL AND CULTURAL IN NATURE.
SECTION 7. NEWSLETTER COMMITTEE THE PRESIDENT AND SECRETARY WILL PREPARE, PRINT, AND CIRCULATE THE NEWSLETTER AT LEAST THREE TIMES A YEAR, MENTIONING THE PLANS, PROJECTS AND ACTIVITIES OF THE ORGANIZATION. THEY MAY APPOINT ADDITIONAL MEMBERS AS NEEDED.
SECTION 8. BY-LAWS COMMITTEE THE BY-LAWS COMMITTEE SHALL CONSIST OF THREE PERSONS NOMINATED BY THE PRESIDENT, ONE OF WHO WILL BE APPOINTED CHAIRPERSON. ALL COMMITTEES SHALL SEND REPORTS TO THE EXECUTIVE COMMITTEE.
SECTION 9. WEBSITE COMMITTEE THE WEBSITE COMMITTEE SHALL CONSISTS OF THREE PERSONS NOMINATED BY THE PRESIDENT, ONE OF WHOM WILL BE APPOINTED AS CHAIRPERSON.
SECTION 10. YOUNG UROLOGIST COMMITTEE THE YOUNG UROLOGISTS COMMITTEE SHALL CONSIST OF PRACTICING UROLOGISTS OF RECENT TRAINING, RESIDENTS AND FELLOWS OF INDIAN DESCENT. THE PRESIDENT APPOINTS CHAIRPERSON WHO INTURN APPOINTS ATLEAST THREE MEMBERS.
